Data Management & Privacy Policy

Last updated: 21.09.2026

1. Introduction

Writemygrants ("we," "us," "our") is committed to protecting the privacy of everyone who visits this website or contacts us about our grant writing, research, and funding strategy services. This policy explains our data practices in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What data we collect

We collect personal data that you choose to submit directly to us, primarily through the contact form on our Contact page. This may include:

1. Your first and last name
2. Email address and phone number
3. Organisation name and type
4. Any details you share about your funding needs or project

We do not knowingly collect financial, health, or other special category data through this website, and we ask that you avoid including sensitive information in the contact form.

3. How we use your data

We use the information you submit to:

1. Respond to your enquiry and schedule a consultation
2. Assess whether our services are a fit for your organisation
3. Deliver services you've engaged us for, and communicate about ongoing projects
4. Maintain records as required for our own accounting and legal obligations

We do not sell, rent, or trade your personal data to third parties for marketing purposes.

4. Third-party services

To operate this website, we rely on a small number of third-party service providers, who process limited data on our behalf:

1. Form processing: Contact form submissions are transmitted via Formspree, a third-party form-handling service, and delivered to our email inbox. Formspree's own privacy practices apply to data in transit through their platform.
2. Fonts: This website loads typefaces from Google Fonts, which may process your IP address as part of delivering font files to your browser.
3. Hosting: This website is hosted by GitHub Pages, which may log standard technical data (such as IP address and browser type) as part of normal web server operation.

We choose providers that maintain appropriate data protection standards, but encourage you to review their individual privacy policies for full detail.

5. Data retention

We retain contact form submissions and related correspondence for as long as reasonably necessary to respond to your enquiry, deliver any engaged services, and meet our legal and accounting obligations — typically no longer than 3 years from last contact, after which it is deleted or anonymized.

6. Your rights

Under UK GDPR, you have the right to:

1. Access the personal data we hold about you
2. Request correction of inaccurate or incomplete data
3. Request erasure of your data, where applicable
4. Restrict or object to certain processing of your data
5. Request a portable copy of your data
6. Lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk if you believe your data has been mishandled

To exercise any of these rights, contact us using the details below.

7. Cookies

This website does not currently use analytics or advertising cookies. Some third-party services embedded on this site (such as font delivery) may set minimal technical cookies or make requests that include your IP address as a standard part of their operation. If we add analytics or marketing cookies in future, this policy — and, where required, a cookie consent notice — will be updated accordingly.

8. Data security

We take reasonable technical and organisational steps to protect the personal data submitted to us, including relying on reputable third-party providers for form handling and hosting. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

9. Changes to this policy

We may update this policy from time to time to reflect changes in our practices or legal requirements. Material changes will be reflected by an updated "Last updated" date at the top of this page.

10. Contact

For any questions about this policy or to exercise your data rights, contact us at grant.enquiry@gmail.com.